Fun provider of outdoor recreational spaces is hiring a Sales & Operations Administrator. You'll provide accurate administrative support to enable the efficient operation of the company's activities within ISO9001 procedures.
Sales & Operations Administrator – Maternity Cover
£23,000 + 25 days holiday pro rata
Who we are:
We specialise in the design, supply and installation of Outdoor Gym, Play and Fitness Equipment.
Sales & Operations Administrator Key Responsibilities:
+ Receive and manage as required all incoming telephone, written and electronic enquiries
+ Maintain Company Database on Salesforce – update as required
+ Complete relevant administrative duties following customer or supplier contact. For example, adding / updating potential client details in Salesforce, converting leads, sending brochures / information and setting up appropriate follow up activities.
+ Assist in the preparation of quotations, bids and tenders including the completion and submission of these bids to required deadlines.
+ Manage the receipt and logging of essential order information from client to enable efficient contract fulfilment in conjunction with Operations team.
+ Manage Case object – log, manage works and client communication to completion and close as required
+ Ensure completed site list is kept up to date
+ Create Purchase Orders and Invoicing
+ Manage Engineers diary and create any reports required using PSS Live
+ Maintenance of electronic client job files including any relevant filing / works instructions / sign off confirmations
+ Update price lists as required
+ Completion of paying in book and advising group accounts team of details.
+ Visit Bank and Post Office as required to pay in cheques received and submit bids or postage requirements of the business to required timescales
+ Manage franking machine operation
+ Manage central voicemail including call distribution and callbox deletion / updates as required
+ Request client references, chase response, file and distribute as relevant
+ Manage kitchen / office supplies and stationary
+ Assist before, during and after any marketing campaigns and exhibitions as required.
+ Any other administrative related activity as directed by line manager.
+ Confident and enthusiastic in order to advocate of the business and its products / services
+ Excellent communication and telephone skills
+ Strong interpersonal skills at all levels
+ Customer focussed
+ Flexible and proactive work ethic
+ Self motivated
+ General Office Administration experience is required for this role.
+ Good IT skills including email with attachments, Excel, Word and Internet.
+ Experience of Salesforce will be an advantage.
This role is for maternity cover but with a posibility to be extended if business circumstances permit.
Interested? Apply here for a fast-track path to the Hiring Manager
If you have any pre-application questions please contact us first quoting the job title & ref. Good luck, Team RR.