Junior Purchasing Administrator – Fragrances of Ireland. Hybrid. – 18748 Ref: 18748

We may have been at the top of our game for 40 years but that doesn’t mean we stop striving to be better…

We are a dynamic Irish SME that distributes our fragrance products to over 4,000 retail store customers around the world. Based in our converted farmhouse in Kilmacanogue, Co. Wicklow we export 90% of our sales to North America, the UK, Europe and Australia.

We have exciting plans to grow our existing markets and enter new ones, but we need you to develop our supply-chain capacity and resilience to make this happen.

As we expand into new markets, we seek a Junior Purchasing Administrator to join our collaborative Operations team.

Are you ready to take the next step up in your career?

Role Info:
Junior Purchasing Administrator
Kilmacanogue, Co Wicklow / Hybrid Working
€35,000 – €45,000 Depending on Experience
Plus Benefits Package Including a Company Pension Scheme, Bonus and More…

Culture: Informal, Collaborative, and Supportive

Company: Perfume and Personal Care SME Inspired by the Nature, Beauty and Magic of Ireland

Your Skills: Purchasing/Procurement, Supplier Relationship Management, ERP/MRP Systems, Excellent Communication, Driven and Resilient, Troubleshooting and Problem Solving

Closes for applications 17th May 2024

About Us:

Our best-selling perfume brand ‘Inis the Energy of the Sea’ has achieved huge success in markets all around the world, from Europe to the US, Canada and most recently Australia. Consumers everywhere love Inis, the clean, fresh fragrance which makes you feel close to the sea, no matter where you are.

We believe in making people happy, including our customers and our employees, and doing our bit to make the world better. We’re the core funder for the Irish Whale and Dolphin Group and we’re Plastic Neutral Certified, retrieving from the world environment as much plastic as we use each year. We want whoever we hire to be passionate about this area, as it’s a big part of our brand story.

The Junior Purchasing Administrator Opportunity:

As a Junior Purchasing Administrator, you'll be a vital contributor to our Supply Chain Operation, reporting to the Supply Chain Operations Manager. Your responsibilities will include creating and managing purchase orders, negotiating with suppliers, maintaining supplier relationships, and ensuring smooth transactions.

This role offers an excellent opportunity for a detail-oriented individual with a passion for supply chain management to contribute to our organisation's success.

Your Responsibilities:

+ Create and release purchase orders to suppliers.
+ Obtain price quotes, negotiate terms, and maintain positive relationships with suppliers.
+ Maintain and update a comprehensive database of suppliers, including contact information, product catalogues, and agreed-upon Minimum Order Quantities (MOQs).
+ Review purchase orders and maintain accurate transaction records.
+ Track and monitor purchase orders, analysing potential conflicts between delivery and production timeframes.
+ Analyse annual purchase volumes and recommend cost-effective purchase volumes based on price breaks.
+ Process goods receipt in a timely manner, ensuring accurate quantity records and reporting any price discrepancies.
+ Collaborate with the finance team to reconcile invoices and resolve billing discrepancies.
+ Assist in evaluating vendor performance and conducting supplier performance reviews.
+ Communicate effectively with internal stakeholders to ensure alignment of procurement activities with organisational goals and objectives.

Key Requirements:

+ Bachelor’s degree in supply chain management or equivalent qualification (preferred but not essential).
+ Minimum of 1 year of purchasing or procurement experience (essential).
+ Proficiency in computer skills including MS Teams, MS Word, and advanced MS Excel.
+ Excellent organisation and communication skills.
+ Can-do attitude, teamwork, and customer-oriented approach.
+ Self-motivated with the ability to use own initiative.
+ Ability to work under pressure and multi-task.

Additional Information:

+ Familiarity with ERP and MRP systems is advantageous.
+ Ability to thrive in a fast-paced environment and adapt to changing priorities.
+ Strong analytical skills with attention to detail.
+ Growth opportunity in a business expanding across multiple markets and product ranges.

Benefits:

+ Hybrid working policy, allowing some remote work.
+ Company pension scheme with company contribution.
+ Contribution to Gym membership.
+ Wellness and Social Committee, frequent company events.
+ Free car parking.

Sounds like a good fit? Apply here for a fast-track path to our Leadership Team.

Please direct all enquiries via RR in the first instance in line with our fair selection process.

Application notice… We take your privacy seriously. As you might expect you may be contacted by email, text or telephone. Your data is processed by our talent partner (RR) Recruitment Revolution on the basis of their legitimate interests in fulfilling the recruitment process. Please refer to their Data Privacy Policy & Notice on their website for further details.